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Admin Piller Meeting Minutes

Apr 30, 2026 | Administrative

Meeting minute for 1/26/2026

Attendees: Fr. Karl, Lynn, David, Tama, Tracy, Chris

Not attending: Tim

Agenda:

  • Bulletin
    • Tracy with update on the bulletin
    • Suggestion to add the masses with just the location rather than separate boxes for each parish (listing the masses according to times
      • Have Sharon take a look at what the mass schedule for each and listing within the bulletin
    • In the separate parish page rather than duplication of the events
    • Bulletin deadlines wording coming
  • I-9 Audit & Welcome Packets
    • Tama with the I-9 update
      • I9 ANN complete
      • STV almost complete
      • IC by July 2026 (most employees)
    • Welcome packets- Tama followed up with Dawn, Dawn said yes in Reach/Out Reach to handle, before printing Fr. Bernie will approve
      • Welcome letter, prayer for the family, contributions
      • Deacon Marty, leader of InReach/OutReach- sounds great, looking for a project, Tama said that we are available as a pillar if needed
      • Ministry Fair Booklet- ministry, include the meeting day/time, contact name
  • Consolidated Financial picture
    • David received all of the diocesan financial statements, PDS ones have made progress toward standardization
    • Other sections- nothing listed, have to find out more information when we will drill down into the monthly costs/expenses
    • IC- financial management company that has helped them and have done really nice yields
    • Dawn has been really responsive with gathering all of the information
  • Website & Organizational Chart
    • 75% website done
    • Work on better pictures of each church, some were coming in blurry
    • Tabs are across the top
    • List/Calendar in each individual parish events
    • Search for events only in the specific parish
    • Employee section for all new hires
    • Pillar notes
    • Missing Still
      • School
        • Pre-school
        • IC school
      • Faith Formation
    • St V and IC websites are good and they are formatting ANN to look like IC
  • Organizational Chart
    • Lynn has put it together for all paid staff members
    • Has reviewed with Dawn
    • Dawn will be reviewing with Fr. Bernie
    • Dawn is concerned about Maintenance; use them across the parishes/locations potentially
      • Pros: variety of work, allow personnel to work on what they enjoy
      • Cons- people don’t like change, personnel, tribal knowledge at specific locations
    • Bookkeepers to move to one location/cross training

Ex: would be standardizing the days for check signing

  • Add Sarah- Cleaning at IC/StV
  • Discuss projects or goals for our Admin Pillar and in what order to complete them
    • Security at the parish locations
  • Enrichment plan
    • Take look at the Admin Pillar Enrichment Plan and see what tasks we still need to do and where to go from here for next meeting
    • Make a list of what may not be completed, timelines
    • Tracy will reach out to Deacon Greg Moran on the updated Admin Pillar Enrichment plan

Next meeting: Monday, March 23rd 5pm at St. Vincents